How to clean out, sort and organize your files

organize files
Written by Janice
Writer


July 24 - (7 Min Read)

It’s Friday and you just managed to finish off a work task and ready to head home for the weekend, when Ding! You just received an email from one of your colleagues, asking for a particular file that you had worked on a couple of years back. I’m pretty sure that at that point in time, your mind would be like, “Oh no! In which folder did I place it?”

Not to worry it happens to the best of us! For me, emails like these result in instances of panic, looking up old files in the hope of finding the one I really need. Unfortunately, it doesn’t always go the way I want it to, and sometimes a search that should have taken a minute, had I organized my folders, spans to hours.

The thing is, we’re so busy that we tend to brush off organizing our files for later, but then we never actually get to it. In the meantime, our files keep on accumulating. By the time we actually get to organizing our files and folders, our hard drive is stuffed to the brim with downloaded files, music, movies, duplicate files, etc. This does not only make it even harder to go through all the files and organize them, but also takes its toll on PC performance.

So how can you create order from chaos?

With the following 3 simple points or with flipping the proper switch within Ellp, you’ll find that you’ll start introducing small changes into the way you organize your files.

 

This is not a trial. It’s yours to keep!

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1. Cleaning

First things first! Ideally, we start by going through all the files, deleting any duplicate files and other unwanted files. You’d be amazed by the amount of space such files take up on your hard drive.

To save yourself the ordeal of going through multiple duplicate files in the future, why not activate the Ellp card, ‘When I download the same file twice, let me know’. This way Ellp would notify you of any duplicate files and get rid of them for you.

organize files-duplicates card

2. Sorting

Once you’ve cleared any duplicate and unwanted files, move each file type to its respective folder. That is if it’s a document move it to the Documents folder, if it’s a song move it to the Music folder, photos in the Pictures folder, and keep doing this for all your files.

You might say but isn’t that the obvious thing to do? Well, yes it is. But it wouldn’t be the first time that you’ve downloaded a song or document and left it in the Downloads folder. Am I right? Only saying this because I do it too!

Ellp can help you sort out your files in an easy and hassle-free manner. Simply activate the following cards, and whenever you download a document, picture, movie or song, it will save it to your preferred folder, which you specify before activating the card. Easy, no?!

  • When I download a song, save it to my preferred folder
  • When I a document, save it to my preferred folder
  • When I download a movie, save it to my preferred folder

organize files-3-ellp-cards

3. Getting organized

The last thing to do is to create folder structures. Creating folders and sub-folders helps not only to streamline your folder system but also to free up storage space, giving your PC the performance boost it so needed.

With such a neat folder system, sorting your files wouldn’t take up a lot of time, as once downloaded you can easily move it to its respective folder. Making it easier for you to locate files, as you wouldn’t have to sift through hundreds of files, but go directly to the folder you saved it to.

 

This is not a trial. It’s yours to keep!

download-cta

norton-seal

 

We encourage you to make this small change in the way you sort and organize your files, as it not only simplifies your PC daily routine but also boosts PC performance. And why not get Ellp to help you out, whilst you’re at it? This way you can focus on more important tasks at hand.

If you like our Monday Productivity posts, please make sure you share this post with your friends. It only takes one click and we really appreciate every share.

Here’s to more productive days!

Beat the Monday Blues with these Productivity Best Practices

top-10-productivity-best-practices
Written by Janice
Writer


July 17 - (5 Min Read)

For some Monday mornings are really enjoyable, maybe because they don’t have to wake up early or go to work or simply because they’re a hummingbird and are ready to start the week. However, for the majority of us, no matter how much we enjoy our work, going back to the office on a Monday, after a weekend of relaxation or partying, isn’t that enticing. It’s no wonder that even the best of us are dragging our feet back to work on a Monday. Talk about Monday blues!

So to kickstart your week, we’re going to share with you 10 productivity quotes with the aim of stimulating efficiency and boosting your productivity for the week ahead!

1. “Never put off till tomorrow what you can do today.”

Thomas-Jefferson-productivity-best-practices

 

Don’t procrastinate. We’re all guilty of doing this, but by putting off starting on a project you’ll only be adding to your workload. Why? Well, along the week the workload is only going to increase. So always keep in mind that what you do today will improve your tomorrow.

2. “Start by doing what’s necessary; then do what’s possible; and suddenly you’re doing the impossible.”

Francis-of-Assisi-productivity-best-practices

 

Rome wasn’t built in a day and this applies to your daily grit. You’re not expected to comprehend and do the impossible. So start slow, ask questions along the way, and you’ll see that in no time, you’ll master everything down to a T and be able to make sense of what you didn’t understand in the beginning. Simply, “believe you can, and you’re halfway there” (Theodore Roosevelt).

3. “Focus on being productive, instead of busy.”

Tim-Ferris-productivity-best-practices

Busy doesn’t necessarily mean you’re being productive. Most often than not you’re so overwhelmed with your workload that you’re not really focusing on what you’re doing, leaving more room for mistakes. So set goals, prioritize your tasks, focus on one thing at a time, avoid distractions and most importantly give yourself a break.

4. “The way to get started is to quit talking and begin doing.”

Walt-Disney-productivity-best-practices

 

Okay, so he is the creative mind behind all our favorite childhood movies, but I’m pretty sure that not even Walt believed that chanting to oneself and waving a wand or sprinkling some pixie dust would get the work done! So quit stalling and start working, prioritize your tasks and get your most dreaded tasks out of the way so that you don’t walk around with a pit in your stomach for the rest of the week!

5. “Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused planning.”

Paul-J-Meyer-productivity-best-practices

 

You don’t simply stumble across productivity, but you need to work at it. What does that mean? For starters, your attitude towards work needs to be a positive one, in the sense that you show interest that you want to learn, constantly striving for excellence and delivering nothing else than brilliant work.

6. “Plans are nothing. Planning is everything.”

Dwight-Eisenhower-productivity-best-practices

 

As the 34th US president, who was also in charge of orchestrating the Allied Invasion of Europe during World War II, I believe that this guy knew a thing or two about planning ahead. So don’t just go with the flow as you never know what obstacles you might encounter along the way. Have a planning process in place, know what you have to do and why you’re doing it, how you’re going to execute it and ultimately everything will fall into place.

7. “Hard work isn’t enough, and more work isn’t the answer.”

Reid-Hoffman-productivity-best-practices

 

Through most of our childhood and early teen years, I’m pretty sure that most of us have heard the message – “Work hard and you’ll be rewarded”. Not so, says LinkedIn co-founder Reid Hoffman, who believes that climbing that famous ladder of success relies on “determination, ingenuity, and laziness.” Yes, you heard right, laziness! Ok, so not laziness in that sense, but more like you’d be conserving your energy in order to focus it on the things that really matter.

8. “You were born to win, but to be a winner, you must plan to win, prepare to win, and expect to win.”

Zig-Ziglar-productivity-best-practices

 

Knowing what you want in life is just the starting point of it all, but at least you’ve got the driving force sorted. But that’s not all, as Ziglar says that’s only the first stepping stone. You also need to prepare to win, so again we’re touching on planning here, and last but not least expect to win – believe that you can eventually achieve what you put your mind to.

9. “Always deliver more than expected.”

Larry-Page-productivity-best-practices

 

Going the extra mile can speak a thousand words. Don’t just simply give what you’re asked for, just for the sake of getting the work done, but add value to it and you’ll see that at the end of the day you’ll be rewarded for it.

10. “The key to productivity is to rotate your avoidance techniques.”

Shannon-Wheeler-productivity-best-practices

 

We all have those tasks that we dread doing and constantly avoid them saying that we’ll tackle them the next day. However, we tend to keep brushing these off from day to day! Bad call, as at some point we need to tackle them. So the next time around, why not get those out of your way and boost your productivity.

We know Monday is the day we all love to dread, but we do hope that these productivity quotes will motivate and inspire you to kick your productivity into high gear!

And of course, we offer Ellp to help you not only on a Monday but throughout the whole week! If you haven’t downloaded Ellp yet, download it now and let it do all the small yet important tasks on your PC, so that you can focus on what matters most! We know you want to – after all you are on the lookout for productivity boost (which is Ellp’s middle name)! And yes, Ellp is still free for you to enjoy.

This is not a trial. It’s yours to keep!

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If you like our Monday Productivity Tips, please make sure you share this post with your friends for them to enjoy it as well. We really appreciate every share.

Have a productive week!

6 ways to Communicate Effectively in the Workplace

Written by Janice
Writer


July 10 - (3 Min Read)

You’ll be amazed at how many people struggle when it comes to communication – myself included! The thing is, with so many different methods of communication taking over face-to-face interaction it’s easy to get  lost in translation

Communication -the human interaction - is the key to personal and career success.

Like Paul J. Meyer said, “Communication – the human connection – is the key to personal and career success”. Taking into account that he’s considered as the pioneer in time management, personal and professional development, motivation and goal setting, I think the guy was onto something here. Good communication creates a synergy not just between employees but also acts as the building block to communicate externally. Once you master communicating within, communicating outwards to potential and current customers becomes much simpler. Having the right communication is essential, especially when it comes to getting the right instructions out there for execution. Learning how to communicate effectively in the workplace, should be a priority if you want to succeed in life and at work.

Bearing this in mind, we scoured the web for the best tips on how to communicate effectively Here are the top 6:

  1. Set the right time and environment

There’s a time and place for everything. I don’t think anyone would appreciate you mentioning a particular error from their end during a company meeting, exposing them in front of everyone or asking for a particular report just before you’re heading out. Ideally, we think and, plan ahead.

  1. Do not rush communication

More often than not, miscommunication and misinterpretation take place when we’re in a rush. This is when things go south. When we fail to listen properly – we tend to make mistakes. So do listen to what other team members have to say and try pausing before responding, after all, communication is a two-way street. This works wonders, as it gives you time to understand what others have just told you and formulate a contextual reply.

  1. Ask for feedback

This goes hand in hand with the previous tip. Don’t just say your bit and walk away. That’s no way of building strong relationships at work or in any other environment for that matter. Be open to other people’s opinion and feedback. Listen to what your workmates have to say, this not only allows you to see whether you got the message across but you’ll also learn whether you’re communicating effectively.

  1. Follow Up

We tend to take it for granted that we got our message across – we assume that everyone understood and received what we just communicated. Remember when you assume you’re making an ‘Ass’ out of ‘U’ and ‘Me’ (your workmates in this scenario)! So why not follow up? You don’t have to be pushy, but simply go up to that person or just send an email, serves not only as a reminder, but it also allows you to see whether you were understood in the first place. A follow-up also gives less leeway for mistakes.

Things to  keep in mind:

  1. Be aware of your nonverbal cues when interacting in person
  • Body movements (like hand gestures, nodding or shaking the head)
  • Posture (how you hold yourself, the way you stand or sit)
  • Facial expressions (this includes smiling, frowning and even blinking)
  • Eye Contact (the amount of eye contact often determines the level of trust and trustworthiness)
  • Proximity (how close we stay to those we are communicating with)
  • Para-language (these are aspects of the voice however which exclude the speech itself. For instance tone of voice, pitch or speed of speaking.

Although communicating in person can be very distracting, it can also be very time-efficient, as you wouldn’t have any misinterpretation or miscommunication issues from messaging back and forth via email or chat.

  1. Use these handy tips for when using digital communication
  • Capitalization (don’t use all caps, unless it’s URGENT! Otherwise it’s like you’re always shouting)
  • Punctuation (refrain from putting a gazillion exclamation or questions marks, one will suffice)
  • Length (Keep it short and sweet, make sure to include the most important information, i.e the task you’re referring to, and what you need from that person.Anything longer than a small paragraph requires a  face-to-face chat)

Communication works for those who work at it.

As digital communication increases and becomes more and more convenient it’s no wonder that we find ourselves using these channels more often. However, back and forth messaging as mentioned above is a no no! Make sure to use the right language both verbal and nonverbal through the right channel.

 

Should you have any other tips and tricks on how you communicate effectively, please do share. It’s always interesting to hear about other methods that others have come across and found useful. Also, if you like our Monday Productivity Tips feel free to share this post with your friends for them to enjoy as well. We really do appreciate every share.