When my desktop gets crowded, organize it

desktop-gets-crowded
Written by Aneta
Ellp Evangelist


October 17 - (3 Min Read)

My partner has literally no icons on his desktop. Not even one!  Everything is perfectly organized where folders are neatly kept in sidebars. He also has beautiful artwork displayed on his screen which is there to inspire him. Me on the other hand: no wallpaper, desktop full of folders, icons, pictures, you name it. Chaos!

While there are not many people like Dave, many – me among them – inspire to have their desktops cleaned and organized. Once a week at least, I do perform a desktop cleanup. It’s a draining task, takes a lot of time and patience.

When our Product Team first introduced the card called ‘When my desktop gets crowded, organize it’ I admit I wasn’t too excited initially. I imagined it would simply grab ALL I have on my desktop and pack it into one folder that I will never locate. Gosh, was I wrong!desktop-gets-crowded

The card does pack my desktop items into a folder yet there is a cool logic behind it!

First of all, I get to choose when the action is triggered. I can choose a number of items on my desktop (it could be 1, 5, 10, 20, 30, 40 or 50). When that threshold is reached this would trigger Ellp to clean up my desktop. Every minute, Ellp performs a check. The moment my desktop items reach the chosen number, Ellp is there to organize them for me into a folder called ‘Desktop Items [ELLP]’ that is now located on my desktop and easy to find as there are (almost) no items there.

 

Second of all, there are some items still left on my desktop and this is brilliant! Why? As Ellp never packs existing folders so you can always find them in their place. You can also easily move your files from the ‘Desktop Items [ELLP]’ to folders that should have been stored to in the first place. The rest, you simply delete.

desktop-gets-crowded

 

Third of all, any items visible in the Public Desktop are not handled by this card. Which means that if your PC is part of a work network, some files will not be moved to the folder created by Ellp. They will remain visible on your desktop for you to access them easily.

How do you take files out of the ‘Desktop Items [ELLP]’ folder?

The same way you’d move them among other folders. You either drag them to where you want them to be, or you copy and paste them in the desired location.

‘When my desktop gets crowded, organize it’ card essentially means no more random files scattered all over your desktop and very minimal effort on your end. Ever since this card was introduced, we have noticed the constant interest in it and thousands of users have it activated. Funnily enough, there was also a visible spike in the use of the Ellp card called ‘When my favorite card posts a picture, set as desktop background’. Coincidence?

If you’re a fan of getting things done faster, then Ellp is just the right solution for you. This new PC assistant can take care of a variety of tasks for you from maintaining your PC at the optimal level of performance, to helping you stay focused and productive, to monitoring your online safety, and even elevating your entertainment. And what’s best – Ellp is free to download and yours to keep!

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If you found this post useful, please share it with your friends. With this simple click, you’ll help them simplify their PC routine – and us grow!

When I unplug my headphones…

unplug-my-headphones
Written by Aneta
Ellp Evangelist


October 2 - (3 Min Read)

Usually, when I work on creative content I listen to Skrillex. And in case you’re not sure what type of music that is – it’s really noisy electronic dance music. Also known as – not office-friendly. Another thing that I do a lot when creating content is moving around my desk with my headphones on. If you put two and two together, you’ll know where I’m taking this. Every now and then, the Ellp office gets blasted with the unexpected and overwhelming sound of my music… as my headphones get unplugged by accident. Oops!

But now that’s history!To the joy and relief of my colleagues, several weeks ago I activated the new Ellp card called ‘When I unplug my headphones, mute the sound’. So now my creative endeavors no longer disturb my super-focused colleagues! It even feels like everyone is a bit more relaxed around me now 😉

Apparently, I was not the only one in a need of this Ellp card. Throughout the months we’ve been receiving a lot of similar requests like this from you. This was a no-brainer for the product team to create this card. Just look at this beauty:

When I unplug my headphones

How does it work?

Normally your PC can detect when your headphones are plugged in, but it can’t detect when they’re unplugged. But with Ellp can help it can! By simply activating this card, Ellp will mute the sound the moment you unplug your headphones, so you can keep the peace.

You don’t have to be a creative Skrillex fan that works at a busy office to take full advantage of this amazing card. There are other scenarios where it comes in really handy:

  • You’re planning a surprise for a loved one. To get ideas you might use YouTube videos a while they’re in the other room and your headsets get unplugged by your pet.
  • You’re watching a horror movie with your screen facing the wall while your kids play in front of you and the headset gets unplugged.
  • When you play a game in the middle of the night and someone walks into the room scaring you to the point that you jump and unplug the headset (no way it only happens in our family!)

There are plenty other scenarios you could use this card for. Just make sure to activate this card, so you’ll never again have to see the surprise/ horror/ disbelief on people’s faces when they unexpectedly get to hear what you’re listening to.

As a bonus, remember that you can combine this card with some other sound-related Ellp cards that open an assigned application for you when you plugged in your headset.

Technical limitation: These cards work only with devices connected via USB.

 

If you’re a fan of getting things done faster, then Ellp is just the right solution for you. This new PC assistant can take care of a variety of tasks for you from maintaining your PC at the optimal level of performance, to helping you stay focused and productive, to monitoring your online safety, and even elevating your entertainment. And what’s best – Ellp is free to download and yours to keep!

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If you found this post useful, please share it with your friends. With this simple click, you’ll help them simplify their PC routine – and us grow!

Want to get your tagged Facebook photos organized?

tagged-Facebook-photos-organized
Written by Aneta
Ellp Evangelist


September 25 - (3 Min Read)

Gone are the days of utilizing traditional photo albums – we’ve now gone completely digital! Why so? Well, besides the costs associated with tangible photo albums, the digital option is so much easier – not to mention more cost-effective. The only cost is your time and your internet subscription. We’ve swiftly moved from paper to pixels, with cloud-based online albums that can be accessed from absolutely everywhere – provided that you remember your login credentials.  

A great example is Facebook! This social platform has one of the biggest online photo libraries out there, allowing for millions of photos to be uploaded and stored daily. Even with such a huge photo library and full control over our tagged photos, we still tend to feel the need to save everything into folders on our PC as a keepsake to ensure all our photos are backed up.

Or, we just want to make sure that we will never again miss a photo that we are tagged in. Why? For several practical reasons (choose at least one):

  • To always view new pictures of your cute grandchild/ nephew/ niece/ own child when you are on a business trip or away from home;
  • To hide from your timeline any unexpected shots from a party/ family gathering/ day out that could shake your reputation among your coworkers;
  • To have one-click access to all amazing pictures that commemorate important moments of your life.

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Life without Ellp

So the normal way of saving tagged photos on Facebook is to search for your photo, save it on your PC, and then place it into a folder of your choice. If you’re quite social, this means you’d need to go through the process of saving and sorting your tagged photos on a pretty regular basis. I know what you’re thinking, this way of saving photos sounds daunting and certainly time-consuming, to say the least!

 

Life with Ellp

No worries, Ellp has got you sorted! Organizing and keeping track of your tagged photos couldn’t get any easier. Stop wasting time locating, saving, and storing your tagged Facebook photos and let Ellp take care of that for you. Activate the Ellp card called ‘When I am tagged in a Facebook photo, download a copy’. Then, simply select where you’d like your tagged photos to be saved and switch the activation toggle on in just one click. So the next time you’re tagged in a Facebook photo, Ellp will alert you and save your tagged photos to a designated folder on your PC. This way you’ll never leave another precious photo moment behind!

 

If you’re a fan of getting things done faster, then Ellp is just the right solution for you. This new PC assistant can take care of a variety of tasks for you from maintaining your PC at the optimal level of performance, to helping you stay focused and be productive, to monitoring your online safety and even to elevating your entertainment. And what’s best – Ellp is free to download and yours to keep!

 

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If you found this post useful, please share it with your friends. With this simple click you’ll help them simplify their PC routine – and us grow!

 

10 Most Useful Windows Shortcuts for Non-Tech Users

useful-windows-shortcuts
Written by Aneta
Ellp Evangelist


September 21 - (5 Min Read)

From speeding up efficiency to increasing productivity, and desperately trying to minimize monotonous and annoying tasks, those of us who want to be ahead are searching for ‘one-click’ solutions. Wouldn’t it be so much simpler to just take the shortcut, and go high speed into productivity mode? Think of what kind of edge useful Windows shortcuts give you above all these multi-clickers!

This is the same logic that made us create Ellp. Yet as much as we’re doing our best, Ellp can’t just yet solve all your computer tasks. So to further help you save time and move forward to what matters most, we decided to compile a shortlist of most useful Windows shortcuts to speed up your PC activities.

10 most useful Windows shortcuts for non-tech users

1. How to enable Ctrl key shortcuts?

In order to do that you need Command prompt. It’s a command line interpreter used to carry out entered commands. In some cases, such shortcuts need to be activated. To do this you’d need to open Command Prompt. Simply go to the Windows Start menu and in the search box type in ‘Command Prompt’ and run it, right-click and select ‘Properties’ from the drop-down menu. Once inside the Properties box, select the ‘Options’ tab and from the selection, and tick ‘Enable new Ctrl key shortcuts’. This makes your PC responsive to any Ctrl + keyboard shortcuts. Like what?

Here’s a bunch of the most popular and extensively used keyboard shortcuts that will help you with copying and pasting.

  • Ctrl + C – copies the selected text
  • Ctrl + V – pastes text at the cursor
  • Ctrl + A – selects all text and images on the clipboard
  • Ctrl + X – removes or ‘cuts’ the text so that you can paste it elsewhere
  • Ctrl + Z – undoes your last action

2. Taking a Screenshot

Instead of stuffing your PC with tons of files and documents, why not take a screenshot? This is a lot less time-consuming, it’s also perfect if you’re trying to save disk space.

To take a screenshot, simply press: Windows key + Prt Scr

All screenshots will be automatically saved on your PC. These can be found here:

File Explorer\This PC\Documents\Pictures\Screenshots

3. Open Settings Swiftly

Want quick access to your settings? Simply press: Windows key + I on your keyboard. This will give you easy access to settings and tools for managing your PC.

4. Cycle through items in the Taskbar

Press: Windows key + T or Windows key + Shift + T

This keyboard shortcut allows you to move visual focus from the taskbar. By pressing ‘T’ again while still holding down the Windows key, you’ll be able to cycle through items in the taskbar. Enjoy pedaling away!

5. Optimize Window Management with Task View

Task view is a new feature for Windows, which opens and expands all your open windows so that you can view them all simultaneously.

Use these keys:

  • Windows key + Tab – Once you press and release both keys they will open the new task view interface, which will stay open even after keys are released.
  • Alt + Tab – This is not a new shortcut for Windows, what it does is it gives you the possibility to cycle through open windows. By clicking on the Tab key, you can keep on flipping through windows.

6. Open and Close the new Virtual Desktop

Like the Task view, the Virtual Desktop feature is also new to Windows and both go hand in hand as they are integrated with one another. This feature allows you to create multiple desktops, which are able to hold their own set of application windows.

 Use these keys:

  • Windows key + Ctrl + D – to create a new virtual desktop and switch to it
  • Windows key + Ctrl + F4 – to close current virtual desktop

7. Switch from one Virtual Desktop to the next

To do this, simply press and hold: Windows key + Ctrl + Left/ Right Arrows, to switch from one virtual desktop to another.

8. Snap Assist

This feature was first introduced back in Windows 7 and has now been further enhanced and improved with the Windows 10 version. This window snapping feature helps you to speed up processes rapidly. Allowing you to snap windows from left to right, or from top to bottom by just pushing two buttons.

Press:

  • Windows key + Left Arrow – to snap window to the left
  • Windows key + Right Arrow – to snap window to the right
  • Windows key + Up Arrow – to snap window to the top of the screen
  • Windows key + Bottom Arrow –  to snap window to the bottom of the screen

9. Restore a Closed Browser Window

How many times have you accidentally closed a browser tab? I do it all the time :/ But fret not! By pressing Ctrl + Shift + T, you’ll be able to reverse your action and reopen your last closed browser tab. Good save, right?

10. Bookmark a Webpage

Do you like what you’re reading, would like to save this webpage for future reference? Simply hit, Ctrl + D, in your preferred search engine, be it Google Chrome, Mozilla Firefox or Internet Explorer, and a dialog box will pop up, which will prompt you to bookmark the page, edit the name of the bookmark, and even select the folder where you want to save it.

 

This is the full list of the top 10 most useful Windows shortcuts for non-tech users. These shortcuts are quite basic and at times you may not be sure what to use them for. Yet with time, they come in handy more and more often! Feel free to add yours in the comments!

If you’re a fan of getting things done faster, then Ellp is just the right solution for you. This new PC assistant can take care of a variety of tasks for you from maintaining your PC at the optimal level of performance, to helping you stay focused and be productive, to monitoring your online safety and even to elevating your entertainment. And what’s best – Ellp is free to download and yours to keep!

 

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If you found this post useful, please share it with your friends. With this simple click you’ll help them simplify their PC routine – and us grow!

Time tactics to effectively increase productivity

productivity tactics- blog-01
Written by Aneta
Ellp Evangelist


August 28 - (6 Min Read)

So much to do, but oh so little time! We only have 24 hours a day at our disposal, and we do need to rest during those hours. So making the most of our time is of utmost importance. The usual working hours are 8 hours, so we’re constantly striving to fit in as much work as possible. Some of us actually stay in a couple of extra hours but to be totally honest with you I’d rather plan ahead and work a tad bit smarter, so I can leave on time.

The thing is, most of us find it a bit difficult to prioritize and manage time effectively. So the question would be, how can you work smarter? We’ve scoured the web to find the best time tactics to increase productivity during working hours, and also included some Ellp cards that could help you out.

 

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Here are our findings:

1. Plan and Track

In a previous blog, we spoke about how important it is to plan ahead, as an important task might creep up in the last minute and you’d have to prioritize. You can’t leave everything for the last minute, but ideally, before leaving work, you take a couple of minutes to write up a list of the tasks that you need to take care of the following day. This way you won’t waste time and you can get straight to business. Apart from planning ahead, you might want to track how much time you spend on daily tasks, in order to be able to allot enough time for particular tasks.

When it comes to time tactics, you might also want to monitor the time spent on Facebook. Ellp can help with that! All you’d have to do is activate the ‘When I spend too much time on Facebook, ping me’ card and you’re all set.

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2. Set deadlines

This definitely goes hand in hand with the previously mentioned point. Just by keeping track of the time spent on certain tasks, you’ll be able to set achievable deadlines along the way. Setting deadlines will help you be more productive, as knowing that you have to finish a particular task by a certain day and time, will help you focus more and get things done.

3. Tackle dreaded or huge projects first

There’s always that one task that you might put off for later just because you know it’s going to give you a hard time, or just because you keep saying that you’ll be able to focus better on it later on. Truth is, you never get around to it then! So why not get it out of your way, and off your chest, and relieve yourself from all that stress. That way you can then fully concentrate on other work.

4. Say hello to mono-taskings

Forget multitasking! You’d think you’re being productive and more efficient just by taking on multiple tasks when in reality you won’t be doing so! You’d be trying to focus on so many tasks that you’d end up doing a half-assed job or end up with numerous open tasks. Try tackling one important task at a time, making sure you complete it and then move onto the next. This will not only save you time but will also make you more productive.

5. Take a break

Last but not least, do take a break! Just like any other engine, your body and brain need to refuel too. I know what you’re thinking, but no, you won’t be wasting time. On the contrary, just taking 5 minutes to go for a coffee break, move around a bit or going out for lunch, will give you that much-needed boost and energy to get back into work mode. You’ll return back to your desk with a fresh pair of eyes and mind, which in turn will help increase your productivity.

If you feel you need that reminder to ping you whenever it’s time to take a break, why not make use of the following Ellp card: ‘When it’s time, remind me to do something’. This way you’ll get that energy boost you so desperately need during your working day.

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Hope you found this article helpful! If you have some other time tactics suggestions that you’ve found useful, please do share them with us below.

 

This is not a trial. It’s yours to keep!

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Looking for more productivity tips? Why not visit our blog homepage and check our previous posts.

Did you find this article helpful? If so, please do share it with your friends so they can enjoy it as well. We really do appreciate every share.

 

Buying a new PC guide for non-tech users

buying new pc-blog-01
Written by Aneta
Ellp Evangelist


August 24 - (10 Min Read)

Purchasing a new laptop or computer may seem like a daunting task, what with all the brands, models, technical parameters, shapes and sizes available on the market. This is where our guide comes in handy. It’s divided into 2 sections: before and after you buy, as the whole buying a new PC experience shouldn’t just end with the purchase. Why? Well, how you maintain it matters a lot, as it defines how well and for how long your new PC is going to serve you.

Before you buy

You really need to understand what you need first, and then build up upon that. So here are a few pointers you should take into consideration before you purchase.

1. Usability

You need to consider what the purchase is for. Is it for home use, gaming or work? If you’re looking to use your device to simply surf the net, to stay in touch with your family and friends and for the usual day-to-day stuff, then it might be best not to over invest and stick to less expensive models. If you intend to use it for work purposes, video editing or gaming, then you might want to look at higher-end devices.

2. Mobility of your lifestyle

What is your daily PC routine? How are you planning to use your new device? Will you be stationed in one place or roaming around? Will you be traveling and need to take your PC with you? If you’ll be working from one location then you might want to opt for a desktop. If you’re always on the go, then a laptop would be ideal since you can carry it around with you.

3. Price

Always take into consideration your budget. Sometimes it’s a good call to pay a bit more for an extra feature or part that boosts the performance of the whole device in a significant way.The device might serve you a bit longer and that little extra splurge would, in fact, result in savings. Ka-ching!

Once you choose your model, take a good look at different sites and visit various sellers to get an idea of the price range. Keep an eye out for offers, you might find yourself a good deal!

4. Warranty

Warranties are important! Make sure to check the specifics before purchasing. Usually, all computers and laptops come with a standard one-year warranty, however, if you feel like you need additional coverage you can pay extra for an extended warranty.

Yet, even with a proper warranty, the well-being of your device lies in your hands. Do you know how to maintain it so that it performs at its best and serves you well in years to come? This is why the next section comes in handy.

After you buy

We could provide you with pages and pages of instructions on how to maintain your PC, but keeping it simple is our thing. So instead, we present you with one simple and free toolbox that offers significant shortcuts to what can be done manually and much more!

Meet Ellp, your new PC Assistant that lets you automate your daily routine with a flip of a switch. Its simple and colorful layout allows you to identify and choose those crucial actions you want to automate so that your PC serves you for years to come.

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Ellp can take care of a wide variety of tasks for you, divided into four categories:

1. Performance

Ellp will take care of your storage space. Ellp tracks any temporary or junk files, along with any long overdue files stored in your folders, and points them out to you so that you can remove them and get back that much-needed space. Just activate the three following cards and you’re all set:

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Ellp also helps with managing your PC’s temperature and alerts you every time your PC is about to overheat. It also monitors your battery levels so that you always know when to plug in and out (and save on energy bills). It will also check the quality of your Internet connection for you and notify you if you are offline. And yes, if any application is slowing down your startup, Ellp will also point that out to you.

See how easy it can be? Ellp does all maintenance for you and invites you to take action only if needed. And since it’s compatible with Windows tools, it is safe to download!

2. Security

Hackers attacks on one hand, all aspects of life happening online on the other. So how can Ellp help you stay safe online? Every day at a given time Ellp will perform a security cleanup for you, making sure all personal and other sensitive data are cleared out so that no one can access them without your knowledge and permission. It will also alert you in case any accounts you signed in with your email address are involved in a data breach. Then, all you have to do is change your password and you’re in the clear. Phew!

3. Productivity

From helping you organizing the files you download and managing your folders, to reminding you of anything important during your day and even giving you a weather update, Ellp is there to help you be more productive. Why not check out the three most popular cards within the productivity category (and make sure you activate them, too).

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4. Entertainment

Have you ever wondered if the International Space Station is passing over you? Well, crazy enough, Ellp can tell you the exact time that’s happening! Other than that, it can organize your songs, movies, FB pictures, set up your wallpaper and open your favorite app when you plug in your headset.

Have I mentioned that Ellp is totally free, is trusted by over 80,000 users and is recommended globally by well-known industry experts? You can download your copy here:

This is not a trial. It’s yours to keep!

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All you need to do next is to install it, choose the cards you want to have active and enjoy your new PC for years to come!

Remember to share this article with your friends, so that they can save time and money and be forever grateful to you.

5 Ways to stay safe online

online security tips-blog-04-privacy cleanup
Written by Aneta
Online Marketing Champion


August 14 - (5 Min Read)

From Skype conversations with family members scattered around the globe, to paying your bills, doing your research on best insurance offers, to having your medical records stored online and even shopping – our lives are happening online now. As convenient and popular online life is, it needs to be said – it can be quite dangerous. In 2015, more than 177,866,236 personal records like payment cards, personal identifying information (first and last names, social security numbers, address, birthday) and medical records were exposed via 780 data security breaches (according to the ITRC Data Breach Reports). 2017 has already been the most active year when it comes to hacking endeavors and we are only halfway through it.

What to do not to be the next victim?

It might seem simple, just upgrade your Antivirus and Anti-malware software and create stronger passwords, but it’s never that easy! But don’t worry, the Ellp Team has got your back. There are a number of simple ways to boost your online security at no cost and with minimal workload. Plus a bonus: an all-in-one FREE solution – Ellp that is of great help when it comes to online security!

This is not a trial. It’s yours to keep!

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Here are our 5 tips to stay safe online:

TIP 1: Never leave your device unattended

Let’s start with the simple and most obvious tip! Even if you are simply stepping away from your desk for just a couple of minutes and there are other people around you (family included) always remember to lock your device, so no one else can use it. With their best intention at heart, other people may have other Internet routines, and unwillingly expose you to online threats. As they say: better safe than sorry!

online security tips-blog-02-turn off

You might think it’s unnecessary or excessive but physical security is as important as technical security. You can get Ellp to help you out! Let’s say you always take a break from technology at the same time. Then, why not set up the ‘When it’s time, turn off my PC’ card? You simply choose a specific time and action: Sleep, Restart, Hibernate or Shutdown. This way you can rest assured that your device is not accessible whilst you’re away!

TIP 2: Always set up strong passwords

One can never preach enough regarding this. As much as we think that the name of our pet or the birthday or our son are strong and unhackable passwords, they are not. In fact, we are all supposed to have more than one password for our devices and multiple accounts. Rock solid passwords should be at the top of your list. If you need some guidelines, you can take a look at our previous blog post onHow to Rock Passwords for guidelines on how to create strong passwords.

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Having said that, you may still be a victim of data theft. However, Ellp can help you out with that as well. By simply activating the ‘When my email is involved in a data breach, alert me’ card, Ellp will immediately notify you if any of your accounts registered with a particular email address are involved in a data breach, so that you can change your password and safeguard your accounts from any further breaches.

TIP 3: Be mindful of what data you share

It is very important to use the Internet in a very mindful way. Avoid visiting unknown websites, and be careful of what you download online, that is, make sure you always make use of trustworthy sites. Also, keep in mind that scammers are constantly sending unsolicited emails and might send you attachments or links, asking you to provide them with sensitive information, which once clicked would infect your PC with malware.

Even if you are very careful about what you do and what data you share, the risk of being hacked is still there. Each online activity leaves behind personal traces: be it browsing the internet, shopping online, even chatting with people and sharing photos. If unprotected, this info can be easily accessed by hackers.

online security tips-blog-04-privacy cleanup

Ellp offers a card called ‘When it’s time, perform a privacy cleanup’. It automates a daily cleanup of any unneeded remnants of your online activities and keeps you safe. All you need to do is to set up the time you want for Ellp to take care of your daily safety.

TIP 4: Update your software on a regular basis

Whatever you do, do not put off software updates. Your PC’s operating system relies heavily on such updates and aside from improving the functionality of your system, they also help patch up any security issues. Remember an unpatched device is more vulnerable to hackers. If you constantly find yourself pushing them off, consider setting up your device to automatically update your operating system.

TIP 5: Remember: YOU are the target

Don’t ever exclude the possibility of you being a target! The ‘It won’t happen to me’ attitude is wrong, as we are all vulnerable and all at risk of being hacked. So keep in mind the pointers above and do whatever it takes to secure your security and privacy online, as you never know, you might be NEXT.

Start boosting your online security right here and now! Download Ellp for free and set up the above-mentioned Security cards to protect you straight away:

This is not a trial. It’s yours to keep!

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Once you download, you can find all the instructions here in case you get stuck at any point.

Did you find this article useful? If so, please share it with your friends. You may help them solve their PC issues and you’ll help us grow. We are grateful for each share!

5 Tips to Effectively Manage your Time

time-management-01
Written by Aneta
Ellp Evangelist


August 7 - (8 Min Read)

Are you constantly nagged by the idea that you forgot to do something? This is fairly common for most of us these days. Why? We lead a very hectic life and we’re always on the go, trying our utmost to keep up with everything and everyone. Either running errands or trying to make it on time to a meeting or simply trying to make it to every family or work event. We try to never miss a beat! Unfortunately, we don’t always succeed, and this is where time management and planning come in handy.

Truth is, time couldn’t be more precious, especially now that we’re busier than ever. We’re always in a rush, trying to fit everything and do the impossible in our daily routine. However, fitting everything into our daily schedule can be a bit of a struggle, to say the least. This is why we’re going to present you with 5 tips to help you improve your time management skills by planning, prioritizing, and setting goals. Together with a little extra help from Ellp.

1. Plan ahead

Don’t just go with the flow as no one knows what the day has got in store for them. You could easily stumble upon an obstacle whilst working on a particular task, so planning ahead and having a process in place will definitely ease your work day and help you be more productive. Planning ahead gives you more structure and that way you don’t have to jump from one task to another (rarely managing to complete anything). Whether you’re the type of person who gets more work done in the morning or afternoon, you can always make use of the following tip:

  • Try putting together a list of the tasks you need to get done the following day. This way you wouldn’t have to think about it in the morning and you’ll be able to enjoy that cup of coffee, knowing that your to-do list for the day is ready 😉 It wouldn’t be a bad idea to peg a time limit to certain tasks either.

If you’re the forgetful type and know for sure that you need to be reminded to get your to-do list sorted, why not have Ellp remind you. All you have to do is edit the ‘When it’s time, remind me to do something’ card, according to your preferences and activate it. Ellp will then remind you about your important activities.

 

This is not a trial. It’s yours to keep!

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2. Prioritize tasks

Take a look at your list and prioritize your tasks. This is a golden rule, so it would be best to identify crucial tasks that need to be tackled first and addressed by end of day. Focusing on one thing at a time, you’ll see that you’ll start checking tasks off your list in no time. Not only will this give you a sense of accomplishment as you’ve finished the essential tasks but it will boost your productivity.

3. Know your goals

Knowing what you want in life and what you want to achieve through particular tasks is key for you to grow in your career. So your daily plan should revolve around tasks and activities that will help you achieve just that and excel in what you do. It’s no use wasting time on things that will not generate any growth and help you move forward in your career.

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4. Learn to say no and delegate more

It’s futile taking in a number of tasks, and increasing your workload when you know you won’t be able to accomplish all of them on time. It’s better to say ‘no’ and tackle the tasks at hand and deliver a well-executed job on time, rather than handing in half finished tasks, just for the sake of saying you’ve taken care of X amount of tasks.

If there are things that others can help you with or simply that others can take over in order for you to get to more important tasks, then consider delegating. It doesn’t come naturally to all of us, but learning to delegate can ease your workload, allowing you to focus on the tasks that matter most.

5. Avoid distractions

Obviously, if you’re in the office, you’re bound to be interrupted by someone, this is unavoidable. So you have to allocate some time for when one of your colleagues asks for your help. However, distractions can also be self-induced. How? Let’s not forget the time we waste checking our social media accounts or texting on our phone. Pay attention and track self-induced interruptions. It’s not easy we know, but try switching off your phone for a couple of hours or simply turn off chat notifications. You’ll see that you’ll be more productive.

If you know that you tend to spend a lot of time on Facebook, why not activate the ‘When I’m spending too much time on Facebook, ping me’ card. This way Ellp will ping you every time you spend more than the allocated time mindlessly scrolling through the newsfeed.

 

This is not a trial. It’s yours to keep!

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Extra Tip: Most importantly take care of yourself, make sure you get enough sleep and exercise, as this affects your productivity. Whilst at work you need to be alert, you need to get the work done, otherwise, your mind would be wondering off and you won’t be able to concentrate, resulting in a waste of time.

Those are our time-management tips, if you have some other tips that you’ve found useful and that help you with your daily work plan, please do leave a comment below.

Did you find this article helpful? If so, please do share it with your friends for them to enjoy it as well. We really do appreciate every share.

 

7 PC Hacks for Accountants

pc hacks accountants-00
Written by Aneta
Online Marketing Champion


August 3 - (10 Min Read)

Anyone who thinks that the accounting world is a steady peaceful world of numbers can’t be more in the wrong. With the recent changes being more and more visible across the industry, clients looking for much more than number crunching, softwares, and artificial intelligence (AI) taking over, business on the decline and levels of stress on the raise, being an accountant may be quite far away from having a peaceful and non-eventful job.

At Ellp, we want to make sure that we provide professionals with the best PC and workflow experience. Therefore, we asked ourselves this simple question: How can Ellp ease an Accountant’s day-to-day frustrations on their laptop or desktop?

Ellp presents a number of options called ‘Cards’ that can be activated with a simple flip of a switch. Here are 5 daily pains that can be solved with Ellp:

Issue 1:  Finding the right Excel file

“Navigating to the relevant folder on my PC to save a file it is one of my top issues”, explained Carmen Morris from On The Money Bookkeeping. With constant back and forth sending of documents, amending final versions and getting them revised/ approved, you name it – it is very easy to lose track of where what is stored.

Hack 1: ‘When I download a document, save it to my preferred folder’

Here is how Ellp can help:

This card allows you to assign a place where the document will be saved in the download process! No extra steps. You don’t need to sort them out manually, Ellp does it for you in a split second.

Pro-tip: Say, in the morning you work on the case of Company X and you expect to download several documents connected to that case. You simply set up Ellp to save them all into the ‘Company X’ folder and this is where you find them from now on. Then, past lunch, you proceed to work on accounts for another company. All you do is you change the name of the destination folder on the Ellp card, and again, all documents will be filed automatically. No manual looking for proper files and dragging them around. Don’t tell me it’s not exciting!

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Issue 2: Finding the most recent version of the file

“Finding the most recent version of the file is what consumes far too much of my time at work”, says Stacey Price from Healthy Business Finances,  “especially since we share files between remote staff on a daily basis. And it’s crucial to always know which is the most recent one.”  This is just another aspect of the constant flow of emails and documents between team members and clients. And again, Ellp has a solution for that.

Hack 2: ‘When I download the same file twice, let me know’

This is an Ellp card designed especially to help with that issue. If the same file is downloaded more than once to the same folder of your choice, Ellp automatically notifies you about it and asks you to decide whether you want to keep all of the identical files or just the most recent version of it. Problem solved with just one click. You never have to go through 15 versions of the same file to determine the proper one! One less headache.

Issue 3: Storage issues on my laptop and not being able to save new documents

The times when we believed a certain amount of storage space is impossible to fill up are far beyond us. With the countless amounts of information we produce and consume, no hard disk is able to keep it all. Especially, if it’s not well taken care of.

Implementing solutions 1 and 2 already prevent the disk space from filling up with countless and useless duplicates. But there is more that can be done.

Hack 3a: ‘When my Recycle Bin is filling up, keep it clean’

This card does just that: once it finds old files (between 7 days and 1 year old – based on your choice) in your bin, it lets you know and offers you to clean it up. This way, your recycle bin, the one place we tend to forget about, is always protected from being overloaded and more free space is made available to you.

If you find that the previous card is it not enough, there is one more Ellp card that’s got to have your back:

Hack 3b: ‘When my hard disk is getting full, free up space’’

How does it work? How does Ellp know which are the unwanted file that will not go missing when you need them the most? Reuben, the Head of Product at Ellp, explains: ‘”The hard disk cleanup card utilizes Window’s own built-in cleanup tool, which safely selects junk files and any other remnant files (for example, when you uninstall an app, your PC does not get rid of all its related files immediately) which are not being used by you or your PC anymore. What Ellp does is that it automates this cleanup for you when you really need it, so that you don’t have to go through this draining process manually.’” Does it make sense? It certainly does to me, and in fact, I will switch this card on my Ellp now. And… done!

This is not a trial. It’s yours to keep!

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Issue 4: Making sure sensitive data is secured

“When you work with private data and sensitive information, the online security of computer files and cloud programs is one of the main concerns”, Stacey explains. We hear you. Again, I asked Reuben, if this is something that Ellp can help with. His answer was twofold.

Ellp offers two cards that are related to online security yet they are not designed specifically for professionals as they tend to have other means of securing their data. Having said that, in case you are a small business owner working from home, any level of online security is better than none. This is why I will still explain the Security Cards for you.

Hack 4a: ‘When my email is involved in a data breach, alert me’

This card notifies you when any of your online accounts registered with your email (such as Dropbox, Twitter, Facebook etc.) involved in a data breach. What does it mean? Any services that you registered to, using that particular email address would be monitored and if the info was exposed, this card will tell you which account was breached. If this happens, one of the best first steps to do is to go to that account to change your password. Simple yet very handy and may be a life-saver.

Hack 4b: ‘When it’s time, perform a privacy cleanup’

Personal traces that you leave while browsing the internet, shopping online, even chatting with people and sharing photos or other personal information – if unprotected, can be accessed by hackers. The ‘When it’s time, perform a privacy cleanup’ card automates a daily cleanup of any unneeded remnants of your online activities and keeps you safe.

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Issue 5: My PC takes ages to start up

Having to reboot my PC on the odd occasion because something is playing up and then having to log into all my browser-based software again is very frustrating – shares Carmen. Losing important data and results of hours of work at time is a pain we can all relate to. And one that no one wants to experience anymore!

Hack 5: ‘When an application is slowing down my PC startup, alert me’

Chances are that the suspicious applications will make themselves visible to your Ellp very early in the process of using your PC, mainly at its startup. The ‘When an application is slowing down my PC startup, alert me’ card is there to point out to you any programs which are having a heavy toll on your PC when it is staring up and getting ready for you work. Ellp will expose the culprits, and it’s up to you to see whether you really need these apps to run at every PC start-up or not.

There is one more issue that we feel like a lot of accountants face, even though no one mentioned it to us. This is common though to all PC users, so it’s hard to believe that accountants don’t do this. What is that? Time wasted on Facebook, of course!

Bonus Hack: ‘When I’m spending too much time on Facebook, ping me’

The beauty of this card lies in its simplicity. The ‘When I’m spending too much time on Facebook, ping me’ card does just that – pings you when you spend too much time on Facebook. How much is too much? You decide – it can be anywhere between 1 minute and 4 hours!

We have presented to you 8 out of over 30 Ellp cards that can help you in your daily accounting struggles. Let me remind you again that Ellp is a free software that you can download now, by clicking on the button below, and get rid of those struggles once and for all. Ready?

 

This is not a trial. It’s yours to keep!

download-ctanorton-seal

Great! Once you download, you can find all the instructions here in case you get stuck at any point.

Did you find this article useful? If so, please share it with your friends. You may help them solve their PC issues and you’ll help us grow. We are grateful for each share!

How to clean out, sort and organize your files

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Written by Aneta
Ellp Evangelist


July 24 - (7 Min Read)

It’s Friday and you just managed to finish off a work task and ready to head home for the weekend, when Ding! You just received an email from one of your colleagues, asking for a particular file that you had worked on a couple of years back. I’m pretty sure that at that point in time, your mind would be like, “Oh no! In which folder did I place it?”

Not to worry it happens to the best of us! For me, emails like these result in instances of panic, looking up old files in the hope of finding the one I really need. Unfortunately, it doesn’t always go the way I want it to, and sometimes a search that should have taken a minute, had I organized my folders, spans to hours.

The thing is, we’re so busy that we tend to brush off organizing our files for later, but then we never actually get to it. In the meantime, our files keep on accumulating. By the time we actually get to organizing our files and folders, our hard drive is stuffed to the brim with downloaded files, music, movies, duplicate files, etc. This does not only make it even harder to go through all the files and organize them, but also takes its toll on PC performance.

So how can you create order from chaos?

With the following 3 simple points or with flipping the proper switch within Ellp, you’ll find that you’ll start introducing small changes into the way you organize your files.

 

This is not a trial. It’s yours to keep!

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1. Cleaning

First things first! Ideally, we start by going through all the files, deleting any duplicate files and other unwanted files. You’d be amazed by the amount of space such files take up on your hard drive.

To save yourself the ordeal of going through multiple duplicate files in the future, why not activate the Ellp card, ‘When I download the same file twice, let me know’. This way Ellp would notify you of any duplicate files and get rid of them for you.

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2. Sorting

Once you’ve cleared any duplicate and unwanted files, move each file type to its respective folder. That is if it’s a document move it to the Documents folder, if it’s a song move it to the Music folder, photos in the Pictures folder, and keep doing this for all your files.

You might say but isn’t that the obvious thing to do? Well, yes it is. But it wouldn’t be the first time that you’ve downloaded a song or document and left it in the Downloads folder. Am I right? Only saying this because I do it too!

Ellp can help you sort out your files in an easy and hassle-free manner. Simply activate the following cards, and whenever you download a document, picture, movie or song, it will save it to your preferred folder, which you specify before activating the card. Easy, no?!

  • When I download a song, save it to my preferred folder
  • When I a document, save it to my preferred folder
  • When I download a movie, save it to my preferred folder

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3. Getting organized

The last thing to do is to create folder structures. Creating folders and sub-folders helps not only to streamline your folder system but also to free up storage space, giving your PC the performance boost it so needed.

With such a neat folder system, sorting your files wouldn’t take up a lot of time, as once downloaded you can easily move it to its respective folder. Making it easier for you to locate files, as you wouldn’t have to sift through hundreds of files, but go directly to the folder you saved it to.

 

This is not a trial. It’s yours to keep!

download-cta

norton-seal

 

We encourage you to make this small change in the way you sort and organize your files, as it not only simplifies your PC daily routine but also boosts PC performance. And why not get Ellp to help you out, whilst you’re at it? This way you can focus on more important tasks at hand.

If you like our Monday Productivity posts, please make sure you share this post with your friends. It only takes one click and we really appreciate every share.

Here’s to more productive days!