Written by Aneta
Online Marketing Champion
August 3 - (10 Min Read)
Anyone who thinks that the accounting world is a steady peaceful world of numbers can’t be more in the wrong. With the recent changes being more and more visible across the industry, clients looking for much more than number crunching, softwares, and artificial intelligence (AI) taking over, business on the decline and levels of stress on the raise, being an accountant may be quite far away from having a peaceful and non-eventful job.
At Ellp, we want to make sure that we provide professionals with the best PC and workflow experience. Therefore, we asked ourselves this simple question: How can Ellp ease an Accountant’s day-to-day frustrations on their laptop or desktop?
Ellp presents a number of options called ‘Cards’ that can be activated with a simple flip of a switch. Here are 5 daily pains that can be solved with Ellp:
Issue 1: Finding the right Excel file
“Navigating to the relevant folder on my PC to save a file it is one of my top issues”, explained Carmen Morris from On The Money Bookkeeping. With constant back and forth sending of documents, amending final versions and getting them revised/ approved, you name it – it is very easy to lose track of where what is stored.
Hack 1: ‘When I download a document, save it to my preferred folder’
Here is how Ellp can help:
This card allows you to assign a place where the document will be saved in the download process! No extra steps. You don’t need to sort them out manually, Ellp does it for you in a split second.
Pro-tip: Say, in the morning you work on the case of Company X and you expect to download several documents connected to that case. You simply set up Ellp to save them all into the ‘Company X’ folder and this is where you find them from now on. Then, past lunch, you proceed to work on accounts for another company. All you do is you change the name of the destination folder on the Ellp card, and again, all documents will be filed automatically. No manual looking for proper files and dragging them around. Don’t tell me it’s not exciting!
Issue 2: Finding the most recent version of the file
“Finding the most recent version of the file is what consumes far too much of my time at work”, says Stacey Price from Healthy Business Finances, “especially since we share files between remote staff on a daily basis. And it’s crucial to always know which is the most recent one.” This is just another aspect of the constant flow of emails and documents between team members and clients. And again, Ellp has a solution for that.
Hack 2: ‘When I download the same file twice, let me know’
This is an Ellp card designed especially to help with that issue. If the same file is downloaded more than once to the same folder of your choice, Ellp automatically notifies you about it and asks you to decide whether you want to keep all of the identical files or just the most recent version of it. Problem solved with just one click. You never have to go through 15 versions of the same file to determine the proper one! One less headache.
Issue 3: Storage issues on my laptop and not being able to save new documents
The times when we believed a certain amount of storage space is impossible to fill up are far beyond us. With the countless amounts of information we produce and consume, no hard disk is able to keep it all. Especially, if it’s not well taken care of.
Implementing solutions 1 and 2 already prevent the disk space from filling up with countless and useless duplicates. But there is more that can be done.
Hack 3a: ‘When my Recycle Bin is filling up, keep it clean’
This card does just that: once it finds old files (between 7 days and 1 year old – based on your choice) in your bin, it lets you know and offers you to clean it up. This way, your recycle bin, the one place we tend to forget about, is always protected from being overloaded and more free space is made available to you.
If you find that the previous card is it not enough, there is one more Ellp card that’s got to have your back:
Hack 3b: ‘When my hard disk is getting full, free up space’’
How does it work? How does Ellp know which are the unwanted file that will not go missing when you need them the most? Reuben, the Head of Product at Ellp, explains: ‘”The hard disk cleanup card utilizes Window’s own built-in cleanup tool, which safely selects junk files and any other remnant files (for example, when you uninstall an app, your PC does not get rid of all its related files immediately) which are not being used by you or your PC anymore. What Ellp does is that it automates this cleanup for you when you really need it, so that you don’t have to go through this draining process manually.’” Does it make sense? It certainly does to me, and in fact, I will switch this card on my Ellp now. And… done!
This is not a trial. It’s yours to keep!
Issue 4: Making sure sensitive data is secured
“When you work with private data and sensitive information, the online security of computer files and cloud programs is one of the main concerns”, Stacey explains. We hear you. Again, I asked Reuben, if this is something that Ellp can help with. His answer was twofold.
Ellp offers two cards that are related to online security yet they are not designed specifically for professionals as they tend to have other means of securing their data. Having said that, in case you are a small business owner working from home, any level of online security is better than none. This is why I will still explain the Security Cards for you.
Hack 4a: ‘When my email is involved in a data breach, alert me’
This card notifies you when any of your online accounts registered with your email (such as Dropbox, Twitter, Facebook etc.) involved in a data breach. What does it mean? Any services that you registered to, using that particular email address would be monitored and if the info was exposed, this card will tell you which account was breached. If this happens, one of the best first steps to do is to go to that account to change your password. Simple yet very handy and may be a life-saver.
Hack 4b: ‘When it’s time, perform a privacy cleanup’
Personal traces that you leave while browsing the internet, shopping online, even chatting with people and sharing photos or other personal information – if unprotected, can be accessed by hackers. The ‘When it’s time, perform a privacy cleanup’ card automates a daily cleanup of any unneeded remnants of your online activities and keeps you safe.
Issue 5: My PC takes ages to start up
Having to reboot my PC on the odd occasion because something is playing up and then having to log into all my browser-based software again is very frustrating – shares Carmen. Losing important data and results of hours of work at time is a pain we can all relate to. And one that no one wants to experience anymore!
Hack 5: ‘When an application is slowing down my PC startup, alert me’
Chances are that the suspicious applications will make themselves visible to your Ellp very early in the process of using your PC, mainly at its startup. The ‘When an application is slowing down my PC startup, alert me’ card is there to point out to you any programs which are having a heavy toll on your PC when it is staring up and getting ready for you work. Ellp will expose the culprits, and it’s up to you to see whether you really need these apps to run at every PC start-up or not.
There is one more issue that we feel like a lot of accountants face, even though no one mentioned it to us. This is common though to all PC users, so it’s hard to believe that accountants don’t do this. What is that? Time wasted on Facebook, of course!
Bonus Hack: ‘When I’m spending too much time on Facebook, ping me’
The beauty of this card lies in its simplicity. The ‘When I’m spending too much time on Facebook, ping me’ card does just that – pings you when you spend too much time on Facebook. How much is too much? You decide – it can be anywhere between 1 minute and 4 hours!
We have presented to you 8 out of over 30 Ellp cards that can help you in your daily accounting struggles. Let me remind you again that Ellp is a free software that you can download now, by clicking on the button below, and get rid of those struggles once and for all. Ready?
This is not a trial. It’s yours to keep!
Great! Once you download, you can find all the instructions here in case you get stuck at any point.
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