August 28 - (6 Min Read)
So much to do, but oh so little time! We only have 24 hours a day at our disposal, and we do need to rest during those hours. So making the most of our time is of utmost importance. The usual working hours are 8 hours, so we’re constantly striving to fit in as much work as possible. Some of us actually stay in a couple of extra hours but to be totally honest with you I’d rather plan ahead and work a tad bit smarter, so I can leave on time.
The thing is, most of us find it a bit difficult to prioritize and manage time effectively. So the question would be, how can you work smarter? We’ve scoured the web to find the best time tactics to increase productivity during working hours, and also included some Ellp cards that could help you out.
Here are our findings:
1. Plan and Track
In a previous blog, we spoke about how important it is to plan ahead, as an important task might creep up in the last minute and you’d have to prioritize. You can’t leave everything for the last minute, but ideally, before leaving work, you take a couple of minutes to write up a list of the tasks that you need to take care of the following day. This way you won’t waste time and you can get straight to business. Apart from planning ahead, you might want to track how much time you spend on daily tasks, in order to be able to allot enough time for particular tasks.
When it comes to time tactics, you might also want to monitor the time spent on Facebook. Ellp can help with that! All you’d have to do is activate the ‘When I spend too much time on Facebook, ping me’ card and you’re all set.
2. Set deadlines
This definitely goes hand in hand with the previously mentioned point. Just by keeping track of the time spent on certain tasks, you’ll be able to set achievable deadlines along the way. Setting deadlines will help you be more productive, as knowing that you have to finish a particular task by a certain day and time, will help you focus more and get things done.
3. Tackle dreaded or huge projects first
There’s always that one task that you might put off for later just because you know it’s going to give you a hard time, or just because you keep saying that you’ll be able to focus better on it later on. Truth is, you never get around to it then! So why not get it out of your way, and off your chest, and relieve yourself from all that stress. That way you can then fully concentrate on other work.
4. Say hello to mono-taskings
Forget multitasking! You’d think you’re being productive and more efficient just by taking on multiple tasks when in reality you won’t be doing so! You’d be trying to focus on so many tasks that you’d end up doing a half-assed job or end up with numerous open tasks. Try tackling one important task at a time, making sure you complete it and then move onto the next. This will not only save you time but will also make you more productive.
5. Take a break
Last but not least, do take a break! Just like any other engine, your body and brain need to refuel too. I know what you’re thinking, but no, you won’t be wasting time. On the contrary, just taking 5 minutes to go for a coffee break, move around a bit or going out for lunch, will give you that much-needed boost and energy to get back into work mode. You’ll return back to your desk with a fresh pair of eyes and mind, which in turn will help increase your productivity.
If you feel you need that reminder to ping you whenever it’s time to take a break, why not make use of the following Ellp card: ‘When it’s time, remind me to do something’. This way you’ll get that energy boost you so desperately need during your working day.
Hope you found this article helpful! If you have some other time tactics suggestions that you’ve found useful, please do share them with us below.
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